Intake Form

Name/s:

First Name

Last Name

First Name

Last Name

Contact email:

Choose your rental period

Remember this is the FULL period you have available. Your event must be within this time and allow for set up and pack up.

What type of event are you running?

See drop down for options

Event Title:

Event details:

YYYY

Time of event:

Full description of event:

Price of event and payment options:

Please indicate how people can pay and details, Eg: cost, bank account name and account number.

Terms and Conditions

For my rental period, I take responsibility for the health and safety of my audience, for any serious damage that requires an insurance claim and I will leave the art and living space in the condition that I found it. I am aware that ONE free place on the workshop is offered to art and living space administration. Please write below, I agree and accept the terms and conditions.

Website address: if you have a website.

http://

Frequently Asked Questions

Are we able choose our own times and dates for our events?

The art and living space has particular times available for weekend events and weekly events dates chosen ahead of time and only on exceptional occasions will a new availability occur. These are listed here, but will change as the places are filled.

All weekend events for the 2026 year take place on the 3rd weekend of each month in 2026.

The Art Studio hire details are below. Tuesday evenings are currently available for event hire each week.

Please call Nancy to enquire: 027 276 2786 or email: info@artandlivingspace.nz

What are the costs/ times of availability/expectations?

Workshops/events are non-residential. Booking times as follows:

Time slot Pavilion Studio Numbers

9 am - 1 pm $100 $50 For up to 10 people

1 pm - 5 pm $100 $50 For up to 10 people

5 pm - 9 pm $100 $50 For up to 10 people

PLEASE NOTE: For bookings over 10 people, an additional cost of $10 pp for the pavilion and $5 pp for the studio per person is added to your fee.

For some events, numbers may increase as time goes by, a final payment for over 10 attendees can be made on the day. This time frame includes set up and pack up. Please talk to us should you require more time and/or perhaps take a double slot.

Art Studio Space is available all year, these are the times available.

Rental days available in the art studio are Tuesdays and Thursdays

Morning slot 9.00 am - 1.00 pm

Afternoon slot 1.00 pm - 5.00 pm

Evening slot. 5.30 pm - 9.30 pm

Rental arrangements are the same as above.

How can I book and confirm an event I wish to run?

To enquire about holding an event at the Art and Living Space, please contact Nancy Barclay at info@artandlivingspace.nz or call 027 276 2786 to arrange a meeting.

As this venue is also our home, we host events that align with our values and vision. A conversation ensures we’re the right fit and dates can be set up.

Payment of the rental fee to confirms your place once we have met and discussed your plans.

Payment reference your full name and event name: 02-0544-0047093-000 BNZ the art and living space.

Cancellations 7 days or more in advance of the event date will receive a 100% refund. Cancellations made within 24 hours will not receive a refund.

What does the art and living space provide in the way of advertising for my event?

Your event will feature on the artandlivingspace website and we will direct our bookings to your marketing. All bookings are made through your booking system (unless specified) and you are required to market your event in your own way to collect your audience.

What is the next step once I have booked and paid?

Please fill in the intake form at least six weeks before your event in order for us to share it to our audience.

What does the art and living space provide for my event?

We have a broad range of ‘gear’ that can be used for your event: a projector for power point presentations, a large white board seating for 40 people, cups, glasses, jugs, hot water heater and yoga mats.

Is there anything I need to know about the day of the event?

The art and living space reserves the right to have one free place on your workshop, please include us in your numbers and share relevant information about the event.

All events must take place within the booking time, please be clear on your allocated time so as not to interfere with another event.

On the day of your workshop, please check that you have the following:

List of participants and their contact details with a copy for us.
Remind them of your event and how to get here, where to park and how to enter the building.
All of your refreshments and gear for your event.
Please communicate before the day if there is a need to use the kitchen, there is an extra cost.
Your own planning, resources, paper, pens, laptop and materials you need for your event.
Signed hire contract (if you have a last minute booking).
Check that room rental has been paid.
Bring promotional material for future events, advertising flyers, details of future planned events and even things to sell.
There will almost always be someone to help at your event. Please be clear about what you want and when you want it on the day.
Please ensure you remind your class about the toilet facilities and the emergency exits when you begin your event.
Please be clear with your group about the finish times. Maybe even allow an extra half hour for chat when planning your event. People love to stay and chat afterwards, but this can impede events following yours.
Many thanks

The Art and Living Space Team